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Guide to Using a Franking Machine

Although it is not really difficult to use a franking machine, it is not that simple to use. In your thoughts you simply need to put your mail into the machine and you will have your franked mail. This is not exactly correct because The Royal Mail has standards that every business that uses a franking machine should know and apply to the process. Here are the basics in using a franking machine.

A mail franking license is important before you can use a franking machine. You should know and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 before you can get your franking license. It is important that you follow the rules in preparing the mail. The license is then provided by the franking machine suppliers.

Then, you should set your machine. Doing a test print is standard before using your franking machine. You should also set the machine to ?0.00. This will ensure that you machine has enough ink. You can experience delays or surcharges if your mail has many illegible marks. There is a 15% charge for mail that is claimed back to correct mistakes in franked printing, so if you don’t want to pay extra, then make it right the first time.

Then you should set up the correct price, time, and date before printing. Always double check your settings. Many machines will do this automatically, but it is still worth checking to make sure that the machine is correctly synchronized.

Envelopes or packets that have different shapes, sizes, and colors can make use of labels so that it has a clear and legible mark. The Royal Mail is strict with illegible marks on the mail. You can get labels from your franking machine suppliers or in some online stores. You can compare prices of companies selling franking machine labels and ink and choose the most affordable one.

A return address should be included in your envelope. You should know the latest specifications on return addresses from your franking supplier. You can have your mail delayed or returned if you return address is incorrectly written

Red ink should be used for franking marks and blue if you are using cleanmail products. A clear and complete mark must be printed on the right hand corner of your mail.

You can save a lot on your postage fee with a franking machine. Franking has many different types so choose one that your business needs. To find out the right franking machine for your business you can check out the different franking machine online.

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